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Notice on Full Scholarship Students’ Annual Review/Applications of Extending the Chinese Government Scholarship Period for PhD Students

Author:    Date:  April 18, 2023  Read:

According to the requirement of China Scholarship Council, Nanjing Agricultural University (NAU) Management Regulations for Chinese Government Scholarship Annual Review, Management Regulations for Nanjing Agricultural University International Student Scholarship and other relative regulations, all the CSC scholarship students and other full-scholarship students who will continue their study in the 2023-2024 academic year shall attend annual review of the Scholarship status. For those who don’t finish the annual review as required, the scholarship will be canceled. Please pay attention to the followings:

I. The Scholarship Annual Review/Scholarship Extension Application is for

1.  Full scholarship students (CSC Full/Partial Scholarship, China-Africa 20+20 Full Scholarship, Jiangsu Talent Selection Program (TSP) Full Scholarship, Jiangsu Provincial Government Full Scholarship, University Full Scholarship etc.) who will continue their study at NAU in the 2023-2024 academic year (From September, 2023 to July, 2024)

2.  According to the scholarship funding period, some CSC scholarship students in PhD programs who are expected to graduate in July, 2023 or January, 2024 but cannot graduate in time due to special reasons. If the following conditions are met, can apply for extending the scholarship.

1) Serious attitude towards learning and good performance;

2) Have completed the thesis proposal report stipulated by the university and passed the mid-term assessment;

3) Have not been granted the extension of the scholarship before.

II. Steps for Annual Review/ Scholarship Extension Application

1. Students need to download Form for Annual Review of NAU Full Scholarship Status (Non-CSC) (attachment 1)(For Chinese Government Scholarship students, please refer to the attachment 1 and submit self-assessment documents in the Chinese Government Scholarship Information System) and fill it out with your performance within the 2022-2023 Academic Year (September 2022-July 2023). For PhD students who requires to extend the scholarship, please also fill in Application for Extension of Scholarship in the Chinese Government Scholarship Information System (refer to attachment 3).

2. According to the international student training standards and requirements of the academic college, in combination with the grading criteria, the student’s undergraduate class teacher or postgraduate supervisor and the student’s academic college need to evaluate each student comprehensively(With a quantitative score and specific and clear qualitative evaluation opinions) based on the self-assessment documents provided by the student and complete the Form for Annual Review of NAU Full Scholarship Status (Non-CSC), or log in the Chinese Government Scholarship Information System to fill in the relevant content (After completion of the self-assessment, please contact the undergraduate class teacher and the graduate supervisor and make sure they fill in online evaluation in time, refer to attachment 4 for teachers’ operation guidance). Form for Colleges and Universities for Chinese Government Scholarship Extension for scholarship extension applications. Applicants who apply for extension should also contact supervisors to log in the Chinese Government Scholarship Information System to complete the Review of Scholarship Extension Application in time(refer to attachment 5 for operation guidance).

3.   Hand in the completed Form for Annual Review of Chinese Government Scholarship StatusNon-CSCand related materials to D413 in North Administrative Building.  Chinese Government Scholarship students submit the whole process online, without submitting paper materials.

III. Supporting Documents Required for Annual Review

Students who need to participate in the annual review are required to submit the hardcopies of the following supporting documents

No.1.  List of Supporting Materials for Scholarship Annual ReviewStudent Self-Assessment)( attachment 6)

No.2.  The complete academic transcript during 2022-2023 Academic Year;

No.3.  Scanned copy of HSK certificate obtained during the study period (if any);

No.4   Other supporting materials (please provide photocopy):

1) Certificate for paper publication and retrieval, paper acceptance notification (other documents are not accepted as supporting materials) or proof of participation in the publication of book chapters during 2022-2023 Academic Year;

2) Certificate for national and provincial award or patent;

3) Certificate for other kind of awards;

4) Participation for university events / social practices in China (photos, certificates etc.).

Special Reminder: Chinese Government Scholarship studentsRefers to all students whose admission letter is marked with the Chinese Government Scholarship number. only need to submit annual review online. For other types of students, submit review documents in hard copies.

Deadline for submitting all documents: 17:00 p.m. May 10, 2023.


1. From this year, the Chinese government scholarship students must complete annual review/ extension application in Chinese Government Scholarship Information System, as system opens in limited time, please arrange time properly and carefully prepare related materials, and have a good communication with undergraduate class teacher or postgraduate supervisor, to ensure timely submission in accordance with the requirements. Those who fail to submit within the prescribed deadline shall bear the consequences.  

2.Since last year, NAU has adopted a more detailed evaluation system for annual review, and undergraduate class teachers or postgraduate supervisors will review and give score to each student based on the supporting materials provided. Those who do not meet the standard will fail in the scholarship annual review. Please pay attention to this work and be sure prepare and submit in all the materials as required.

3. Students who are currently on study suspension will not participate in the annual review.

4. When applying for scholarship extension, the applicant must also participate in the annual review of the scholarship. Please complete the Application for Extension of Scholarship firstly and get approved by the supervisor.  After receiving the Application for Extension of Scholarship in the Chinese Government Scholarship Information System, College of International Education will contact the student to reconfirm the dissertation proposal, mid-term assessment/ evaluation, and intended extension period and give the review result: approved, rejected, or returned. Students will be contacted by College of International Education for participating annual review if they meet the requirements. If the application materials do not meet the requirements, the application will not be accepted.

5.The final result of the extension/annual review shall be subject to the feedback issued by China Scholarship Council.

Contact: Ms Wang Yingshuang

E-mail: wys@njau.edu.cn

Tel: 025-84395197

Office: D413 in North Administrative Building

College of International Education